Privacy & Data Protection Policy
1. Introduction
PharmaGEO, operated by Aikka SAS (“we”, “us”, “our”), a company registered in France, is committed to protecting the privacy and personal data of visitors, prospects, and clients. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable French data protection legislation (Loi Informatique et Libertés).
2. Data Controller
The data controller responsible for the processing of your personal data is:
Aikka SAS
La Celle-Saint-Cloud, France
Email: admin@aikka.ai
Website: www.pharma-geo.com
3. Data We Collect
We may collect and process the following categories of personal data:
- Data you provide directly: name, professional email address, company name, job title, phone number — typically when you fill out a contact form, request a demo, download resources, or subscribe to our communications.
- Data collected automatically: IP address (anonymized), browser type, device information, pages visited, time spent on pages, referral source (including LinkedIn Ads and Google Ads campaign identifiers), cookies and similar tracking technologies.
- Data from third-party platforms: when you interact with our advertisements on LinkedIn or Google, these platforms may share limited data with us (such as the fact that you clicked an ad or submitted a lead form) in accordance with their own privacy policies.
4. Purpose and Legal Basis for Processing
We process your personal data for the following purposes:
| Purpose | Legal Basis (GDPR Art. 6) |
|---|---|
| Responding to your inquiries and demo requests | Performance of pre-contractual measures (Art. 6.1.b) |
| Sending relevant marketing communications | Legitimate interest (Art. 6.1.f) or consent (Art. 6.1.a) |
| Running and optimizing advertising campaigns via LinkedIn and Google | Legitimate interest (Art. 6.1.f) |
| Analyzing website traffic and improving our services | Legitimate interest (Art. 6.1.f) |
| Complying with legal obligations | Legal obligation (Art. 6.1.c) |
You may withdraw your consent at any time where consent is the legal basis, without affecting the lawfulness of processing carried out prior to withdrawal.
5. Data Sharing
We do not sell your personal data. We may share your data with:
- Advertising platforms (Google Ads, LinkedIn Ads) for campaign measurement and optimization, acting as joint controllers or independent controllers for their respective processing activities.
- Hosting and infrastructure providers based in the EU or covered by adequate safeguards (e.g., EU-US Data Privacy Framework, Standard Contractual Clauses).
- Professional service providers (CRM, email marketing tools) strictly necessary for our operations, bound by data processing agreements.
- Authorities, when required by law or regulation.
6. International Data Transfers
Your data is primarily stored and processed within the European Economic Area (EEA). Where data is transferred outside the EEA (e.g., to service providers in the United States), we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) approved by the European Commission or reliance on the EU-US Data Privacy Framework where applicable.
7. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes described in this policy:
- Prospect data: 3 years from the last point of contact
- Client data: duration of the contractual relationship, plus applicable legal retention periods
- Analytics data: 13 months (in accordance with CNIL guidelines)
- Advertising platform data: as per LinkedIn and Google’s respective retention policies
8. Cookies and Tracking Technologies
Our website uses cookies and similar technologies. Upon your first visit, you will be presented with a cookie consent banner allowing you to accept or refuse non-essential cookies.
- Strictly necessary cookies: required for the website to function (no consent needed)
- Analytics cookies: help us understand website usage (e.g., Google Analytics, configured with IP anonymization)
- Advertising cookies: used by LinkedIn and Google to measure ad performance and provide relevant advertising
You may modify your cookie preferences at any time via our cookie settings panel or through your browser settings.
9. Your Rights Under GDPR
In accordance with Articles 15 to 22 of the GDPR, you have the right to:
- Access your personal data (Art. 15)
- Rectify inaccurate or incomplete data (Art. 16)
- Erase your data (“right to be forgotten”) (Art. 17)
- Restrict processing in certain circumstances (Art. 18)
- Data portability — receive your data in a structured, machine-readable format (Art. 20)
- Object to processing based on legitimate interest, including profiling and direct marketing (Art. 21)
- Not be subject to automated decision-making (Art. 22)
To exercise any of these rights, please contact us at: admin@aikka.ai
We will respond within one month of receiving your request. In case of complex or numerous requests, this period may be extended by two additional months, with prior notification.
10. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include encryption in transit (TLS/SSL), access controls, regular security reviews, and staff awareness training.
11. Children’s Data
Our services are designed for business professionals in the pharmaceutical industry. We do not knowingly collect personal data from individuals under 16 years of age.
12. Changes to This Policy
We may update this policy from time to time. Significant changes will be communicated via our website. We encourage you to review this page periodically.
13. Complaints
If you believe your data protection rights have been violated, you have the right to lodge a complaint with the French Data Protection Authority:
CNIL (Commission Nationale de l’Informatique et des Libertés)
3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07
Website: www.cnil.fr
14. Contact
For any questions regarding this policy or your personal data:
Email: admin@aikka.ai